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Sample 4WD Club By-Laws
Following is a typical set of by-laws to serve as a general guide for new clubs. It is presented only as a suggestion, modify as necessary.

ARTICLE I
(1) This organization shall be known as the (club name).

ARTICLE II - Objectives
(1) The (club name) is organized as a non profit organization for the purpose of:

a. Providing social, educational, and recreational activities for its membership.
b. Participating in and supporting civic activities for the betterment of the community.

ARTICLE III - Membership and Dues
(1) Owners of four wheel drive vehicles are eligible for membership in the (club name).
(2) The total number of memberships shall not exceed (number) at any one time. Each membership includes the immediate family, however, voting power is restricted to those family members eighteen years of age over.
(3) All members must conduct themselves in a respectable and orderly fashion whether in or out of club activities. Any member disgracing himself in the public eye will be immediately subject to expulsion from the club, subject to decision by the Board of Directors.
(4) Applicants for membership must be at least eighteen years of age (exceptions may be made by decision of the Board of Directors) must hold a valid drivers license, and must show a minimum of PL & PD insurance coverage on their vehicles.
(5) Applicants for membership must attend one membership meeting and one activity before being voted into membership. An initiation fee of (fee) shall be assessed against each new membership. Acceptance shall be by 2/3 vote (or 51%) of active members.
(6) Dues for this organization shall be (dues) per membership per year, payable in advance. Any member whose dues are three months in arrears shall be dropped from the rolls of this organization. Nothing herein contained shall prevent reinstatement of a delinquent member upon payment in full of his unpaid dues, together with a reinstatement fee of (fee), providing a vacancy exists.
(7) Any member not having attended a membership meeting during three consecutive months shall be dropped from the rolls of this organization. Exceptions may be made by decision of the Board of Directors.
(8) All personal expenses such as uniforms, decals, insignia, etc., shall be bore by each individual and are not to be arranged for in any manner by the club.
(9) Members shall immediately notify the Secretary upon a change of address, mailing address, or telephone number.
(10) Resignation of any member shall be in writing and submitted to the Secretary.
(11) When a member disposes of and no longer possesses a four wheel drive vehicle, his membership in this club shall terminate.

ARTICLE IV - Meetings
(1) Meetings of the membership of the (club name) shall be held once monthly at such time and places as may be designated by the Board of Directors.
(2) Fifty one percent (51%) of the membership shall constitute a quorum for a membership meeting.

ARTICLE V - Administration and Officers
(1) The officers of the (club name) shall consist of a President, Vice President, Secretary-Treasurer, and shall be known as the Executive Committee. It shall be their duty to draw up agenda for all board and membership meetings, and it shall be their further duty to assume the functions of the Board of Directors in cases of emergency.
(2) No officer shall be added to the club except by the vote of the majority of the membership of the club.

ARTICLE VI - Duties and Powers of Officers
(1) The President shall preside over all membership and board meetings and be present at all events when possible. He shall be the executive officer and shall have the duty to carry out the policies and decisions of the Board of Directors. He shall be without right of vote on the Board of Directors except in the event of a tie. He shall sign all checks with the Treasurer, unless both are members of the same family.
(2) The Vice President shall, in the absence of the President, serve in that capacity. He shall also serve as a Parliamentarian and perform such other duties as may be assigned by the Board of Directors.
(3) The Secretary shall keep and preserve all records and minutes of the meetings of the regular membership and the Board of Directors, shall assume the responsibility of ledger roll call and determine the number of voting members present so it may be known if a quorum is in attendance, shall keep a file system of membership, and shall receive and answer all general correspondence pertaining to the organization. He shall sign checks with the Treasurer in the Event the President and Treasurer are members of the same family.
(4) The Treasurer shall keep accurate and complete records of the funds and accounts of this organization and shall collect all dues and maintain a record thereof. He shall make only such disbursements from the funds of the organization as are directed by the Board of Directors and Article VII hereof.

ARTICLE VII - Expenditures and Finance
(1) All monies received from all sources shall immediately be turned over to the Treasurer to be deposited in the checking account of (club name).
(2) No withdrawal from funds shall be made without the approval of the Board of Directors. Single expenditures in excess of Twenty Five ($25.00) must have an approval of the majority of a voting quorum of the membership. All expenditures shall be made by check, and the item for which each check is drawn shall be designated on the face of reverse side thereof separately, stating the amount of each.

ARTICLE VIII - Committees
(1) Committees shall be designated by the Board of Directors. Each committee shall be assigned by the President to a director who shall be responsible for its activities and who, with the approval of the Board of Directors, will appoint a committee chairman.

ARTICLE IX - Election of Officers
(1) The membership shall meet and elect officers and directors for each fiscal year at the regular February meeting. The newly elected officers shall take office on March 1st. Voting shall be in person and not by proxy or mail.
(2) Balloting for each office shall be in separate successive sequence and will be held by secret ballot. All ballots for offices must be counted and checked by three members other than the nominees.
(3) A majority of votes cast is necessary for election to an office or position on the Board of Directors.
(4) In the event of a vacancy in the office of Vice President, Secretary or Treasurer, an election shall be called to elect a successor. In the event of a vacancy on the Board of Directors, a successor shall be elected by the Board of Directors.

ARTICLE X - Recall
(1) Any officer or director of the (club name) may be recalled by a two third majority vote of the entire membership.

ARTICLE XI - Rules and Procedure
(1) Unless otherwise specified in these By-Laws, Roberts Rules of Order Revised shall govern parliamentary procedure.

ARTICLE XII - Amendments
(1) These By-Laws may be amended by a two-thirds majority vote at a regular membership meeting, a quorum being present and voting. Any amendment to the By-Laws must be presented to the membership at the regular membership meeting preceding that in which the vote is taken.

 
 

For more information also review "How To Form A 4 Wheel Drive Club" and the Associations Club Membership Application. Printable version of all are available here:

Jump TO:
Club Membership Application:
How To Form A 4 WD Club
Sample By-Laws For A 4WD Club

 

DEVELOP INTEREST


The first step in forming a four wheel drive club is to develop interest. The best place to begin is with yourself and a few friends who are equally interested in four wheel drive vehicles. Excellent possibilities for new members are persons who have an interest that can best be served by four wheel drive. Among these are hunters, fishermen, camera enthusiasts, and rock hounds, just to name a few.

 

THE FIRST GROUP


But before you start securing members, get your club going with a small group of interested and dedicated people. It is far more important that the club have enthusiasm for its beginning than a large membership. If the initial group is right, the club will grow on its own inertia.

 

ESTABLISH A PURPOSE


Your first formal meeting will be long and technical. But nothing you do that night will be more important than the reasons you determine are the purposes for your club. These will be written in your constitution and will establish the character of your club. A sample of a few of the purposes might go like this:

  • To promote the sport and past time of four wheel drive travel in all phases.
  • To enjoy and protect the natural resources and support the Multiple Use Principal as applied to public land.
  • To promote interest in the ownership and driving of four wheel drive vehicles.
  • To promote, organize and hold outings, meetings, runs, excursions, reliability trails, hill climbs, cross country trips and similar events.

 

These purposes are included in the constitution of many 4WD clubs and cover most of the basic reasons for forming a club. But most clubs will find that their own special area will offer the opportunity to include other purposes designed to fill a localized need.

 

From the very first your club should strongly consider legally incorporating under the laws of your state. One reason is that all clubs in the CoA4WDCi are required to incorporate. Another reason is that any incorporated club or association formed for the purposes of social or recreational activities, even though non profit in character, is considered in the eyes of the law as a partnership wherein each member has unlimited liability for the actions of the organization.

 

A corporation, on the other hand, is considered by law as an individual or unity having rights and liabilities distinct from those of the persons composing it. In addition, as a non profit corporation, the club can claim exemption from state and federal taxes and should apply to the Internal Revenue Service for an official exempt status. Therefore, the advantages to an organized group, such as a 4WD club, in becoming incorporated is that it affords protection for each member from a financial and legal standpoint.


Contact the Colorado Secretary of State (1560 Broadway, Suite 200, Denver, (303)894-2251) for the necessary paperwork.

 

CLUB BY LAWS OR CONSTITUTION


The incorporation documents will call for the club to be run by its By-Laws which must be established by the members of Board of Directors. Even un-incorporated clubs should establish By-Laws to properly organize their club. A small committee should meet and prepare a proposed set of By-Laws to present to the Board of Directors or the club as a whole. They will in turn recommend changes or ratify each item in turn. This will, of necessity, be a long and technical meeting. But again this will be a most important meeting as all the future roles governing your club and its activities will be established in your By-Laws.

 

YOUR FIRST OFFICERS


Now that your paperwork is done, the next step is to choose a slate of officers who will make your club grow. No one can tell you who to pick, but there are several qualifications which all officers in a 4WD club should have.

 

First of all, they should own, drive and be particularly devoted to their four wheel drive rig. Secondly, they should enjoy driving off-highway and camping in primitive areas. The third, and most important qualification in your first year, is time. The officers should have enough time to be able to do the many jobs they are going to find necessary. There are meetings to conduct, trips to plan, membership to be increased, and dozens of other things. The most sincere officer, whose work or business requires too much of his time, is liable to be more of a liability than an asset to a new club. So choose those first officers with care.

 

A FAMILY AFFAIR


Perhaps the most important single reason for the current upsurge of interest in four wheel drive clubs is that it is a family affair. For this reason many 4WD clubs count only vehicles not individuals as their members. Some clubs which have 50 members (vehicles) may be composed of as many as 400 persons. Therefore, it is a good idea to consider this fact when drawing up your By-Laws for such items as dues, voting privileges, etc.

 

And remember also, that the success and continued growth of your club will depend largely on the ability of individual members to promote the family side of four wheeling.

 

PLANNING ACTIVITIES


Perhaps the thing you will need the least advice on is planning your outings. In fact, if you have half a dozen or more persons interested in forming a club, you have probably been on several trips together. The thing to remember now is that one of the reasons you are forming a club is to organize and discipline these trips.

 

First of all they should invariably be a family affair. Make plans to take wives and children along on each back country run. Incidentally, once you begin making your trips a family affair you'll find that attendance is better and the growth of your club much more rapid.

 

4WD runs are usually set up along lines which strongly resemble the old wagon trains that journeyed west a hundred years ago. The leader (who should have made the run before) heads the line and breaks trail, so to speak. At the end of the line is the "drag rider", "tail end Charlie", or "tail gunner" whose job is to see that there are no stragglers and that no one is left behind due to breakdowns. Many clubs now have citizen band radios for at least the leader and tail end rig so that constant voice contact can be kept. In this way the leader knows if someone in the rear is broken down and can plan his speed accordingly.

 

Most clubs have rules about staying together on the 4WD roads. Usually there is a central meeting place for the trip. This might be club headquarters if the trip is not too distant. If the trip involves a hundred or more miles of highway travel the central camp is used. This merely means an area where members can camp is selected and the trip starts from there. Each member drives individually to the central camp in time to make the trip.

 

A MONTHLY NEWSLETTER


One of the best ways to keep interest up in your club is to print a monthly newsletter. Most clubs do and they range from simple, one-page mimeographed sheets to elaborate printed newsletters. Run little items about members and their rigs. Write detailed accounts of each trip and make those so interesting that anyone who missed the run wishes he hadn't. Devote a special section to the minutes and decisions of the last regular meeting. Be sure to print enough copies so that the secretary can keep a few on file. These will be valuable as mailings to interested potential new members. Incidentally, be sure to include the CoA4WDCi Editor and Officers on your mailing list for your newsletter.

 

WHEN YOU GET GOING


After your club has been organized you'll find you want to keep in touch with other clubs in nearby areas. Joining the Colorado Association of 4 Wheel Drive Clubs, Inc. is the single best way to communicate your clubs needs and activities, and help protect this form of recreation. All club members will receive the Colorado 4 Wheeling News, and other information about the sport.

 

FORMAT FOR FIRST 2 MEETINGS


FIRST MEETING; Before the first full meeting is held, the group who planned and called it should get together, go over all the proposals and plans, and select an acting chairman or spokesman and an acting secretary. The prospective members must be assumed to be unorganized and uncertain. Therefore at the beginning an acting chairman is needed to get things going.

 

The first meeting can make or break the club. The organizers must have a definite plan and purpose to show the prospective members. Otherwise, they will lose interest and will seldom show up a second time. Have a short trip planned and have the By-Laws ready for discussion and action.

 

As soon as the majority of the prospective members arrive, the meeting should be called to order by the acting chairman, who introduces himself, the acting secretary, others of the founding group, and all the people attending. He then should give a resume of the aims and purposes of the proposed club, the advantages and rewards and then should present the proposed By-Laws and regulations for discussion. Sufficient copies of the proposed club By-Laws should be available so that each prospective member may have one to study. Access to a mimeograph or other multicopy machine is almost an absolute necessity for any club, and typing facilities are a must.

 

After an open discussion, the meeting should be called to order by the acting chairman and the attending persons polled for their viewpoints on forming a club. Assuming an affirmative reaction, the acting chairman will then ask for volunteers for various duties as follows:

 

  • A parliamentary committee to study the proposed By-Laws, and make recommendations.
  • An election committee to recommend a slate of permanent officers.
  • A trip committee to recommend trips and nominate a trail boss.

 

As soon as the committees are formed, the acting secretary (who should be taking minutes of the meeting) will obtain the name, address, and phone number of all prospective members. The acting chairman will then discuss an early meeting date for holding a second meeting, at which the By-Laws may be approved, and the officers will be elected and dues collected. This second meeting will actually be the first club meeting.

 

It is possible, if the early formalities are short, that some of the second meeting procedure (particularly relative to dues) may be accomplished during the first. Dues would be the first consideration, if possible, and collection at the first meeting will assure the organization's existence.

 

SECOND MEETING; The second meeting should be held shortly after the first. The acting chairman should call the meeting to order, and as the first order of business, he should call for the by-laws committee report, and present the by-laws to the members for acceptance. Upon ratification of the by-laws, the acting chairman should ask for the report of the election committee, proposing the club officers with their consent to run for office.

 

As soon as the names are given, the acting chairman should call for a vote on the election of a president. As soon as the vote is tabulated, the acting chairman should turn the meeting over to the new president.

 

The new president should call for the election of the other officers, in turn, who shall take their places as soon as selected. Upon election of a secretary, the acting secretary shall turn the club records over to the elected officer but should assist until the meeting is over. After the election of officers, the president should call for a report of the trip committee, and the members should select a trip.

 

The president should then call for any new business or discussion to be brought before the members. A regular meeting time and place should be selected. The meeting can then be held by regular parliamentary practice until it is adjourned. Changes in operations and by-laws should be expected as club operations show need for change.

 

For more information also review:

Club Membership Program
(Application at bottom of page)

If your part of an already established club then the hard part is over. Simple verify that your club by-laws spell out the charter for your club and then fill out the Club Membership Application and send it in along with a copy of your club roster, with mailing address and phone numbers for each member, a copy of your Articles of Incorporation, a copy of your clubs by-laws and a check or money order for your first year dues made payable to the Colorado Association Of 4 Wheel Drive Clubs.

If you don't already belong to a club and have researched the clubs in your area and don't feel like your group or you fit then check out "How To Form a 4 Wheel Drive Club" and "Sample By-laws" (below these are available in printable format)..

Well, that's it! Now that you are an official club in the state of Colorado, attend the quarterly meetings of the CoA4WDCi, and get involved in your legislative process.

Jump TO:
Club Membership Application:
How To Form A 4 WD Club
Sample By-Laws For A 4WD Club

We have created icons as a graphical means to describe the activities of our clubs:

EASY 4wd roads
MODERATE 4wd roads
DIFFICULT 4wd roads
EXTREME 4wd roads
Bronco Exclusive
Hummer Exclusive
Jeep Exclusive
Land Rover Exclusive
Pinzgauer Exclusive
Toyota Exclusive
   

 
Creeper Jeepers Gang
64 Forest Lakes Dr.
Bayfield, CO 81122
   
Meetings: 1st Tuesday of the month (Durango Club)
  3rd Monday of the month (Pagosa Chapter)
Time: 7:00 pm
Location: La Plata County Fairgrounds extension building (Durango Club)
  Pagosa Springs Community Center (Pagosa Chapter)
   
Contacts:

JLIB_HTML_CLOAKING

  Kevin Heckman
(970) 769-0295

 
Grand Mesa Jeep Club
P.O. Box 4915
Grand Junction, CO 81502
   
Meetings: 1st Monday of the month
Time: 6:00 pm
   
Contact:

JLIB_HTML_CLOAKING

(970) 241-6250

 
High Country 4 Wheelers
P.O. Box 2494
Glenwood Springs, CO 81602
   
Meetings: 1st Wednesday of each month
Time: 7:00 pm
Location: Working on finding a permanent location. Please check our website.
   
Contact:

JLIB_HTML_CLOAKING

(970) 927-0230

   
Holy Cross 4 Wheelers
P.O. Box 158
Red Cliff, CO 81649
   
Contact: Celestino & Judy Sandoval
(719) 486-3494
 

 
The Wild Bunch
1031 Ridge Street
Montrose CO, 81401
   
Meetings: Contact the club for details
Time:  
Location: Montrose Area
   
Contacts:

JLIB_HTML_CLOAKING
(970) 249-5731

  Jeff Lane
(970) 874-3486

We have created icons as a graphical means to describe the activities of our clubs.

EASY 4wd roads
MODERATE 4wd roads
DIFFICULT 4wd roads
EXTREME 4wd roads
Bronco Exclusive
Hummer Exclusive
Jeep Exclusive
Land Rover Exclusive
Pinzgauer Exclusive
Toyota Exclusive

 
Bighorn 4x4's
P.O. Box 562
Colorado Springs, CO 80901-0562
   
Meetings: 1st Wednesday of the month
Time: 7:30 pm
Location: Stetson Hills Police Station, 4110 Tutt Blvd., Colorado Springs 80922. A map is available at http://www.bighorn4x4.org/meetings.html.
   
Activities: Include trips to Moab, Las Cruces, a Christmas Banquet and Social, plus camping trips and day trips.
   
Contact:

JLIB_HTML_CLOAKING

  Dave Peaslee - Secretary
(719) 472-9585

 
Colorado Four Wheelers
P.O. Box 25666
Colorado Springs, CO 80936
   
Meetings: 2nd Tuesday of the month
Time: 7:00 pm
   
Activities: Include trips to Moab Utah, Farmington New Mexico, and South Dakota.
   
Contacts:

JLIB_HTML_CLOAKING

 

 


COLORADO LAND CRUISERS

1011 W. SOUTH AVE.,

WOODLAND PARK, CO 80863

719-963-8998

www.coloradolandcruisers.com

   
Meetings:
Time:
   
Activities:
   
Contacts:

  JLIB_HTML_CLOAKING


 
Colorado Rock Hoppers
3405 N. Jon Street
Colorado Springs, CO 80907
   
Contact:

JLIB_HTML_CLOAKING
(719) 359-1489


 

Colorado Springs Christian 4 Wheelers

4210 Stonehaven Drive

Colorado Springs, CO  80906

   
Contact:

  JLIB_HTML_CLOAKING  
(719) 540-5826


 
Ridge Runners Four Wheel Drive Club
1271 S. Aspen Road
Pueblo, CO 81006
   
Meetings: 1st Tuesday of the month
Time: 7:00 pm
Location: Klamm Shell Restuarant, Corner of Routt & Northern Ave.
   
Activities: Easy to difficult trails, overnight camping on occasion, trail maintanence. Yearly trips to Ouray, Montrose, and Moab
   
Contacts:

JLIB_HTML_CLOAKING
(719) 583-2246

 

Canon City: JLIB_HTML_CLOAKING
(719) 289-0618


 

Rock Junkies Colorado 4x4's
771 Ridgebury Pl

Fountain, CO  80817

   
Meetings: 2nd Thursday of the month
Time: 7:00 pm
Location: Jason's Deli, 7455 Academy Blvd
Colorado Springs
   
Activities: Include Moderate to Hardcore wheeling with overnight trips to several locations throughout Colorado, Utah and New Mexico.
   
Contact:

  JLIB_HTML_CLOAKING  
(719)332-6904


 

 
Rocky Mountain 4WD Club
1108 Morning Star Drive
Colorado Springs, CO 80906
   
Meetings: 3rd Wednesday of the month
Time: 7:00 pm
Location: TGI Fridays, 7061 Commerce Center Drive,
Colorado Springs
   
Activities: Include Adopt-A-Road work.
   
Contact:

JLIB_HTML_CLOAKING
(719) 473-3270


 
Ute Pass Iron Goats
909 Browning Ave..
Woodland Park, CO 80862
   
Meetings: 2nd Wednesday of the month
Time: 6:30 pm
Location: Various locations near Woodland Park. Please contact us for locations
   
Contacts:

  JLIB_HTML_CLOAKING  

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